What a good letter must contain — five things, in this order: where exactly the problem is, what harm it is doing, what you are asking for, what you and other students are willing to do, and a polite close. Keep it to one page, use a formal tone, and give a date.
Sample answer:
To
The Sarpanch,
Gram Panchayat Lakshmanpur,
District ——————
Date: 12 August 20——
Subject: Request to remove plastic bags lying along the village road and to prevent further littering
Respected Madam/Sir,
I am a student of Class 6 in the village primary school. I wish to draw your kind attention to the plastic bags and other plastic waste lying on both sides of the main road, particularly near the bus stop, the weekly market and the culvert close to the school.
This is causing several problems in our village. The bags block the drain near the culvert, so dirty water collects on the road after rain and mosquitoes breed in it. Cows and goats often swallow the plastic while grazing and fall ill. Some villagers burn the heaps, and the smoke makes it difficult for children to breathe. The road that visitors first see also looks very untidy.
I therefore request the Gram Panchayat to kindly consider the following:
1. Arrange for the plastic already lying there to be collected and disposed of safely.
2. Place covered bins at the bus stop, the market and near the school, and arrange for them to be emptied regularly.
3. Request the shopkeepers of the weekly market to use cloth or paper bags.
4. Place a board asking people not to throw waste on the roadside.
The students of our school are willing to help. We can hold a cleanliness drive on a Saturday, make posters for the market, and explain to our families why plastic should not be thrown away or burnt. We would also be grateful if this matter could be placed before the next Gram Sabha meeting.
Thanking you,
Yours faithfully,
——————————
Class 6, Government Primary School, Lakshmanpur
Why the letter goes to the Sarpanch: cleanliness and waste inside the village are the work of the Gram Panchayat, and the Sarpanch is its head. The letter does not demand — it explains the harm, suggests practical steps and offers help, which is what makes a Panchayat likely to act.
Tip: in the exam, keep the format — To, Subject, salutation, three short paragraphs (problem, effects, request), offer of help, and a formal close. Marks are usually given for format as well as content.