Q1.
A report is written for an event that has already occurred. The purpose of a report is to provide first-hand details of an incident or event. It presents the information in a proper sequence. Read the sample report written about the ‘Inter-school Football Tournament’ organised by your Vidyalaya. Note the format, content, and language used. Now, as a member of the Art and Craft Club, write a report on an ‘Inter-school Art Exhibition’ organised by your school. Include the necessary details.
Answer
Follow the four-paragraph plan in the sample on pages 120–121.
| Part | What goes in it | Language to use |
|---|---|---|
| Title + byline | Name of the event; then ‘by (your name), Class …' | A short noun phrase, no full stop |
| Paragraph 1 | What · Who · When · Where | Past tense: was organised, participated |
| Paragraphs 2–3 | The event described in order | Sequence markers: following, after, subsequently, finally; passive forms: was inaugurated, were displayed |
| Paragraph 4 | Prize-giving; a remark by the chief guest; closing comment | One short quotation in direct speech |
Sample answer
Inter-school Art Exhibition
by Meera Nair, Class VIII-B, Art and Craft Club
An Inter-school Art Exhibition was organised by our Vidyalaya from 12 August 20XX to 14 August 20XX in the school's Kala Bhavan. Eight schools of the district took part, and more than two hundred works — paintings, charcoal sketches, clay models, madhubani panels and installations made from waste material — were put on display.
The exhibition was inaugurated by the Chief Guest, Smt. Anjali Rao, a well-known water-colour artist of the city, on Monday, 12 August at 10:00 a.m., in the presence of the Principal, the teachers and the participating students. The galleries remained open from 10:00 a.m. to 4:00 p.m. on all three days. The works were arranged in four sections — Nature, Our City, Folk Art, and Waste to Wonder — and each school was given a wall of its own. A live demonstration of pottery was held every afternoon in the courtyard, where visitors were invited to try the wheel themselves.
Following the display, the entries were judged by a panel of three artists on originality, technique and presentation. After a close contest in the Folk Art section, the panel awarded the first prize to a warli mural by the team from Sarvodaya Vidyalaya. Subsequently, prizes were announced in each of the four sections, and a special jury mention was given to a sculpture made entirely from discarded bicycle parts.
The winners were presented with trophies, certificates and art materials by the Chief Guest. Addressing the students, she said, “Keep drawing badly until you draw well — nobody was ever born with a steady hand.” The exhibition drew nearly a thousand visitors over three days and was a great success, showcasing the imagination, patience and craftsmanship of young artists from across the district.
Inter-school Art Exhibition
by Meera Nair, Class VIII-B, Art and Craft Club
An Inter-school Art Exhibition was organised by our Vidyalaya from 12 August 20XX to 14 August 20XX in the school's Kala Bhavan. Eight schools of the district took part, and more than two hundred works — paintings, charcoal sketches, clay models, madhubani panels and installations made from waste material — were put on display.
The exhibition was inaugurated by the Chief Guest, Smt. Anjali Rao, a well-known water-colour artist of the city, on Monday, 12 August at 10:00 a.m., in the presence of the Principal, the teachers and the participating students. The galleries remained open from 10:00 a.m. to 4:00 p.m. on all three days. The works were arranged in four sections — Nature, Our City, Folk Art, and Waste to Wonder — and each school was given a wall of its own. A live demonstration of pottery was held every afternoon in the courtyard, where visitors were invited to try the wheel themselves.
Following the display, the entries were judged by a panel of three artists on originality, technique and presentation. After a close contest in the Folk Art section, the panel awarded the first prize to a warli mural by the team from Sarvodaya Vidyalaya. Subsequently, prizes were announced in each of the four sections, and a special jury mention was given to a sculpture made entirely from discarded bicycle parts.
The winners were presented with trophies, certificates and art materials by the Chief Guest. Addressing the students, she said, “Keep drawing badly until you draw well — nobody was ever born with a steady hand.” The exhibition drew nearly a thousand visitors over three days and was a great success, showcasing the imagination, patience and craftsmanship of young artists from across the district.
The three faults that cost the most marks: writing in the present tense (a report is about something already over); turning it into a story with feelings (“I was so excited…”) instead of an account; and leaving out the plain facts — dates, timings, place, number of participants. A reader who was not there should be able to picture the whole event from your report alone.